Office Assistant to the Mission

Office Assistant to the Mission

The Permanent Mission of Pakistan to the WTO in Geneva, Switzerland is seeking to recruit an Office Assistant to the Mission.

Position description:

• Management of Ambassador’s office (Maintenance of files, diary, and correspondence)
• Management of operational matters of the Mission including but not limited to efficient arrangement of IT, maintenance & other services.
• Liaison with the Swiss Mission in Geneva for the documentation of staff members of the Mission.
• Coordination with owners, agents, and service providers for the management of residential premises.
• Organization of events, high-level visits, meetings, and other commitments
• Liaison with external and internal contacts for protocol matters
• Such other duties as may be assigned that fall within the ambit of the position.

Qualifications and Requirements

Essential
• A bachelor’s degree or equivalent vocational education in a related discipline
• At least 3 years of work experience in an office management role
• Excellent written and oral communication skills in both English and French (mandatory)
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other organizational software
• Demonstrated organizational and planning skills with consistent attention to detail and the ability to perform well under pressure
• Strong interpersonal skills to work as a team in a collaborative environment.
• Legal authorization to work in Switzerland.

Desirable
• Knowledge of WTO functioning or Other International Organizations.
• Ability to work independently, effectively, and flexibly as part of a small team.
• High degree of maturity
• Knowledge of Swiss Government regulations and procedures especially pertaining to Diplomats

Post duration: the position will be full-time on a fixed contract for three years (renewable on satisfaction of the Mission)

Starting date: February 1, 2024

Probation: 3 months

How to apply: Interested candidates should submit their application in English including a CV, copies of references of previous employer, copies of relevant qualifications by email to jobs@wto-pakistan.org with the subject line: “Office Assistant to the Mission”.  Last date of Application is November 30,2023

Please note that only short-listed candidates called for interview will be contacted. A copy of last salary statement maybe requested at the time.